Volunteer Staff Applications
2025 Positions
Secretary and Program Manager
Are you an organized multitasker who excels at keeping teams on track and communication clear? This role is perfect for someone who loves structure, collaboration, and ensuring projects run smoothly!
Key Responsibilities:
- Leadership & Coordination: Attend monthly Leadership & Chiefs Meetings and quarterly reviews to track progress, share updates, and align teams on goals.
- Documentation Management: Organize and maintain organizational files, create standardized templates, and oversee meeting minutes, agendas, and reports.
- Meeting Coordination: Prepare agendas, record minutes, and track action items to ensure follow-through on tasks and deadlines.
- Project Timeline Oversight: Collaborate with Chiefs to develop project timelines, monitor progress, and provide weekly updates to leadership.
- Team Communication: Act as the central communication hub, ensuring clarity and consistency across all committees.
Marketing and Media Chief
Are you a visionary communicator who thrives on leading teams and delivering cohesive messaging? This role is perfect for a strategic leader ready to oversee impactful marketing and media initiatives!
Key Responsibilities:
- Monthly Staff Meetings: Attend and contribute to monthly calls, aligning team efforts with organizational goals.
- Committee Leadership: Lead the Marketing and Media Committee, organizing regular meetings and tracking progress on campaigns and projects.
- Cross-Channel Communication: Ensure unified messaging across all channels, including social media, email, website, and public relations. Collaborate with other departments to integrate marketing efforts into organizational initiatives.
Marketing Chair
Are you a creative strategist who loves crafting impactful campaigns? This role is perfect for a marketing enthusiast ready to elevate our brand and engage our audience!
Key Responsibilities:
- Campaign Management: Design and manage marketing campaigns to support initiatives like brand awareness, fundraising, and event promotion. Set clear goals, track KPIs, and optimize strategies based on performance.
- Email Campaigns: Develop quarterly email campaign plans, create branded templates, and schedule targeted emails to maximize audience engagement. Ensure all campaigns are optimized with A/B testing and analytics.
- Cross-Team Collaboration: Work closely with the Multi Media Design Chair to create cohesive, mobile-friendly content that aligns with organizational goals.
Public Relations Chair
Are you a natural storyteller with a passion for building media connections and creating buzz? This role is perfect for a proactive communicator ready to amplify our organization’s voice!
Key Responsibilities:
- Story Pitching and Media Coverage: Pitch compelling story ideas to journalists and media outlets, secure coverage for events and initiatives, and tailor content to fit the interests of each audience.
- Press Release Management: Plan, write, and distribute press releases to ensure key announcements receive widespread media attention.
- Media Monitoring and Reporting: Track media mentions and coverage, providing weekly reports to leadership and identifying new outreach opportunities.
- Content Sharing: Collaborate with internal teams to share media coverage across social, web, and newsletter channels, ensuring consistent visibility and engagement.
Event Chief
Are you a detail-oriented leader who loves creating unforgettable experiences? This role is perfect for a strategic planner who thrives on organizing and executing impactful events like races, tournaments, forums, and more!
Key Responsibilities:
- Monthly Staff Meetings: Participate in monthly calls to provide updates and align on organizational goals.
- Committee Leadership: Lead regular Event Committee meetings to plan initiatives and monitor progress on tasks and projects.
- Event Planning and Coordination: Develop detailed plans, manage timelines and budgets, and ensure all event elements—like races, tournaments, and forums—align with the organization’s vision.
- Event Execution and Oversight: Oversee day-of logistics, troubleshoot challenges, and collaborate with other departments to ensure seamless promotion and execution.
Vendor Chair
Are you a skilled negotiator who thrives on managing logistics and building partnerships? This role is perfect for an organized communicator who can juggle contracts, schedules, and vendor relationships to ensure seamless events!
Key Responsibilities:
- Vendor Contracting and Negotiation: Negotiate terms, finalize contracts, and ensure all vendor agreements meet budget and regulatory requirements.
- Payment and Documentation Management: Track invoices, process payments, and maintain accurate records of all vendor transactions for transparency.
- Vendor Communication and Coordination: Serve as the main point of contact, providing vendors with detailed event schedules, layouts, and expectations to ensure smooth operations.
Bring your expertise to help us create exceptional events by managing top-tier vendor partnerships—apply today!
Volunteer Chair
Are you passionate about inspiring teams and ensuring events run smoothly? This role is perfect for an organized and enthusiastic leader who thrives on connecting with people and making events successful!
Key Responsibilities:
- Volunteer Recruitment and Outreach: Develop strategies to recruit volunteers through community outreach and social media, ensuring the right people are in the right roles for every event.
- Onboarding and Training: Coordinate volunteer onboarding with orientation sessions and training materials to prepare volunteers for their roles. Provide necessary supplies and ensure everyone is equipped for success.
- Scheduling and Logistics: Create and manage detailed volunteer schedules, monitor attendance, and assign tasks based on skills and preferences.
- Day-of-Event Operations: Oversee check-in, coordinate activities, and serve as the main point of contact for volunteers and staff during events.
- Post-Event Follow-Up: Gather feedback, send thank-you notes, and maintain records of volunteer participation for recognition and future events.
Fundraising Chief
Are you passionate about making an impact and love rallying support for a great cause? This role is perfect for a creative leader who excels at building connections and driving successful fundraising initiatives!
Key Responsibilities:
- Monthly Leadership Meetings: Join Leadership & Chiefs Meetings to share updates, align goals, and collaborate on cross-team projects.
- Quarterly Reviews: Present progress and plans during quarterly staff calls to ensure fundraising efforts align with organizational goals.
- Committee Management: Lead your team in organizing sponsorships, donation drives, and fundraising events. Delegate tasks, track progress, and provide weekly updates to leadership.
- Cross-Team Collaboration: Work closely with marketing, events, and community engagement teams to ensure unified and impactful messaging for all fundraising efforts.
Community Engagement Chair
Are you passionate about connecting with the community and driving meaningful impact? This role is perfect for an outgoing leader who thrives on building relationships and fostering local involvement!
Key Responsibilities:
- Fundraiser Organization: Plan and lead school fundraisers, group fundraisers, and community-driven events that align with organizational goals.
- Donation Drives: Coordinate and promote donation drives to support key initiatives, ensuring widespread participation.
- Partnership Development: Build strong relationships with local businesses, organizations, and community groups to create impactful partnerships for events and fundraisers.
I volunteer with the Whitney Marsh Foundation because it has equipped me with invaluable life skills such as leadership, communication and teamwork. Volunteering has introduced me to lasting friendships that have been a crucial source of support during the grieving process of losing my father to pancreatic cancer.
FAQ
Can I apply to more than one position?
Yes, absolutely! We encourage applicants to apply to all positions that interest them.
Okay, I applied. Now what?
After submitting an application, we will reach out to you to schedule an interview. If you have any questions regarding the process, what to expect, please contact us at whitneymarshinc@whitneysrace.org.
What does the position’s commitment look like?
We will discuss role responsibilities in depth during your interview.
